JOIN THE TEAM

Position: Accounts Payable Specialist

Reporting:  Reports directly Accounts Payable Manager

Purpose:  To ensure invoices are vouchered in a timely manner using three-way match in order to pay our vendors within terms. This position requires critical thinking as well as high attention to detail.

Duties and Responsibilities:

• Print invoices and statements forwarded from general A/P email inbox
• 3-way matching between packing slips/POD’s, vendor invoices and our system
• Voucher invoices in one of 3 software systems: BisTrack, Great Plains and Point of Rental
• Assign general ledger account distribution to invoices
• Work with other departments to rectify receiving and/or pricing discrepancies
• Ensure Purchase Orders are closed properly and in full
• Process payments according to various payment terms: discounts, at terms, wire payments
• Match invoices and supporting documents with check stubs
• Mail out vendor payments made via check and post EFT payments in Great Plains
• Reconcile vendor statements / special accounts monthly
• Research and clean up outstanding issues/past due invoices
• Vendor point of contact for payment inquiries and account discrepancies via phone or email
• Maintain vendor files
• Perform various data entry tasks
• Scan completed documents into computer software
• Assist with month end processes and reconciliations
• Assist with team member’s accounts in their absence when needed.
• Attend weekly 1-on-1 meetings with Accounts Payable Manager for account discussions/assistance
• Responsible for reports or special projects as assigned by Accounts Payable Manager

Required Education and Experience:

• 1-5 years in Accounts Payable
• Must possess strong oral and written communication, organizational and problem-solving skills
• Manage multiple tasks, meet deadlines in a timely manner
• Must have strong work ethic and dependable
• Detail oriented, professional attitude, reliable
• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.
• Proficient in Microsoft Excel and Outlook
• High school diploma

• Download Job Application PDF (non-driver)
  Apply Online