833.TX.BARNS info@barnsco.com





Position: Accounts Payable Specialist

Reporting:  Reports directly Accounts Payable Manager

Purpose:  To ensure invoices are vouchered in a timely manner using three-way match in order to pay our vendors within terms. This position requires critical thinking as well as high attention to detail.

Duties and Responsibilities:

  • Print invoices and statements forwarded from general A/P email inbox
  • 3-way matching between packing slips/POD’s, vendor invoices and our system
  • Voucher invoices in one of 3 software systems: BisTrack, Great Plains and Point of Rental
  • Assign general ledger account distribution to invoices
  • Work with other departments to rectify receiving and/or pricing discrepancies
  • Ensure Purchase Orders are closed properly and in full
  • Process payments according to various payment terms: discounts, at terms, wire payments
  • Match invoices and supporting documents with check stubs
  • Mail out vendor payments made via check and post EFT payments in Great Plains
  • Reconcile vendor statements / special accounts monthly
  • Research and clean up outstanding issues/past due invoices
  • Vendor point of contact for payment inquiries and account discrepancies via phone or email
  • Maintain vendor files
  • Perform various data entry tasks
  • Scan completed documents into computer software
  • Assist with month end processes and reconciliations
  • Assist with team member’s accounts in their absence when needed.
  • Attend weekly 1-on-1 meetings with Accounts Payable Manager for account discussions/assistance
  • Responsible for reports or special projects as assigned by Accounts Payable Manager

Required Education and Experience:

  • 1-5 years in Accounts Payable
  • Must possess strong oral and written communication, organizational and problem-solving skills
  • Manage multiple tasks, meet deadlines in a timely manner
  • Must have strong work ethic and dependable
  • Detail oriented, professional attitude, reliable
  • Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.
  • Proficient in Microsoft Excel and Outlook
  • High school diploma