JOIN THE TEAM
JOIN THE TEAM
DOWNLOAD THE FORM OR APPLY ONLINE
Position: Accounts Payable Specialist
Reporting: Reports directly Accounts Payable Manager
Purpose: To ensure invoices are vouchered in a timely manner using three-way match in order to pay our vendors within terms. This position requires critical thinking as well as high attention to detail.
Duties and Responsibilities:
- Print invoices and statements forwarded from general A/P email inbox
- 3-way matching between packing slips/POD’s, vendor invoices and our system
- Voucher invoices in one of 3 software systems: BisTrack, Great Plains and Point of Rental
- Assign general ledger account distribution to invoices
- Work with other departments to rectify receiving and/or pricing discrepancies
- Ensure Purchase Orders are closed properly and in full
- Process payments according to various payment terms: discounts, at terms, wire payments
- Match invoices and supporting documents with check stubs
- Mail out vendor payments made via check and post EFT payments in Great Plains
- Reconcile vendor statements / special accounts monthly
- Research and clean up outstanding issues/past due invoices
- Vendor point of contact for payment inquiries and account discrepancies via phone or email
- Maintain vendor files
- Perform various data entry tasks
- Scan completed documents into computer software
- Assist with month end processes and reconciliations
- Assist with team member’s accounts in their absence when needed.
- Attend weekly 1-on-1 meetings with Accounts Payable Manager for account discussions/assistance
- Responsible for reports or special projects as assigned by Accounts Payable Manager
Required Education and Experience:
- 1-5 years in Accounts Payable
- Must possess strong oral and written communication, organizational and problem-solving skills
- Manage multiple tasks, meet deadlines in a timely manner
- Must have strong work ethic and dependable
- Detail oriented, professional attitude, reliable
- Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.
- Proficient in Microsoft Excel and Outlook
- High school diploma